Procedure for Requesting Disclosure, etc. of Retained Personal Data
Sumitomo Mitsui DS Asset Management Company, Limited
1. Request procedure
(1) Contact
Sumitomo Mitsui DS Asset Management Company, Limited
Risk Management Department
Contact for inquiries regarding personal information protection
Toranomon Hills Business Tower 26F, 1-17-1 Toranomon, Minato-ku, Tokyo 105-6426
TEL: +81-3-6205-0200
Business hours: 9:00 a.m.–5:00 p.m. (excluding Saturdays, Sundays, public holidays, and the company’s Year-End holidays)
(2) Required documents
You must submit the documents prescribed by our company to request notification of the purpose of use, disclosure, correction, etc. or cessation of use, etc. of your retained personal data, or provision of records relating to our transfer of your retained personal data to third parties, or provision of reference information in the case that we provide or entrust your personal data to a third party in a foreign country, based on the provisions of the Personal Information Protection Act (hereinafter collectively referred to as “Request for Disclosure, etc.”). Please contact us at the details listed above, and we will send you the necessary application documents to be submitted by postal mail.
Please also submit the following documents for identity verification.
- If you make the request yourself
Original copy of certificate of seal impression (issued within the past 3 months. Please affix your registered seal impression to the request form), or one copy of a document issued by a public institution, such as a driver’s license, health insurance card, or passport (please black out your permanent domicile and your health insurance card insurer number and insured person number/symbol, as we are prohibited from acquiring this information by laws and regulations, etc.)
- If you make the request through an agent
Authorization letter (we will send you our prescribed authorization letter, so please affix your registered seal impression to it), original copy of your certificate of seal impression (issued within the last 3 months), and documents listed in (1) above to verify the identity of your agent.
(3) Fees
We charge a fee for requests for notification of the purpose of use and disclosure of your personal information. We will notify you of the fee when we send you the required documents listed above.
2. Method of responding to a Request for Disclosure, etc.
We will respond to your Request for Disclosure, etc. in writing or by another method that you have agreed to. Please note that we may not be able to respond to your request based on the provisions of the Personal Information Protection Act. In that case, we will notify you of the reason.
